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GPS Van Tracking: The Buyers Guide

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What is GPS van tracking?

GPS van tracking is a type of software installed in transport businesses to maximise fleet visibility for owners and/or managers. It provides critical insights for informed, real-time decisions that increase driver safety, reduce fuel costs, simplify maintenance planning, streamline vehicle routing and enable fleet operations to be more flexible in meeting customer needs.

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How does GPS van tracking work?

Reliant on telematics technology, van tracking systems complete a range of functions by collecting vehicle location and activity data, typically using a combination of sensors, hard-wired engine diagnostics and GPS enabled devices. The data collected through secure cellular networks, is displayed and visualised in a web-based software platform allowing fleet managers and business owners to run reports potentially exposing inefficiencies and make informed business decisions in real-time.

 

How do vehicle tracking benefit businesses?

Reduce Fuel Spend

Whether you are saving money on fuel by optimising routes to be more efficient or monitoring driver behaviour to reduce idle time, speeding or harsh acceleration - vehicle tracking systems provide the data that enable businesses to implement processes that lead to fuel cost savings. With accurate measurements and alerts, managers can leverage vehicle tracking systems to coach their drivers on unsafe driving behaviours that are putting themselves and the business at risk, whilst increasing fuel burn and spend.  

Improve Driver Behaviour

Allow your drivers to learn and correct bad driving habits in real time with audible and visual alerts from their in-cab device. Use vehicle tracking as a behavioural learning system by actively warning drivers when safe driving violations - such a speeding - occur. In addition, certain driver behavioural trends can be identified over time to create a personalised training program. Vehicle tracking systems can be a tool used to coach high risk drivers and reward your safest.

Increase Customer Satisfaction

With precise GPS tracking, fleet owners and dispatchers are able to redirect the nearest drivers to any job or location. Optimised routing and dispatching allows you to get to your customers faster, complete more jobs per day, and provide real-time updates to your customers if there are any unforeseen delays. Vehicle tracking can also digitise proof of delivery processes and paperwork by automating job assignment and completion processes. Proof of delivery solutions often include a job number, with time and location stamps to ensure accountability.

Better Security

Alerts and tracking are triggered when a vehicle or asset is stolen or being used during off duty hours. Instant alerts of non-scheduled vehicle movements and GPS location tracking increase the chances of a vehicle or asset being recovered.

Simplify Maintenance Planning 

Maintenance schedules and alerts allow you to know when vehicles are due for routine maintenance. Proper maintenance schedules ensure fleet compliance with safety regulations and can assist in lower repair cost over time as well as increasing your vehicle’s life cycle. Electronic driver vehicle inspection alerts can often by incorporated in vehicle tracking systems allowing business to ensure vehicles are fit for purpose, that pre-trip compliance is adhered to and any defects are dealt with in a timely manner.

Manage Activity

Receive daily, weekly or monthly activity logs to see exactly where your vehicles and mobile assets are spending most of their time. One great activity report is an unauthorised activity report which shows when vehicles are used outside of scheduled times, this is a great way to monitor if vehicles are being used without authorisation costing the business money in fuel and vehicle wear and tear.

Optimise Routing

Routes can be created for drivers providing the the quickest routes to job locations, whilst taking into account vehicle attributes, including size, weight and load category (for example, if the vehicle is carrying hazardous materials). These tools help business serve customers better and drivers avoid travelling on roads that are not suitable for the vehicle they are driving. 

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Reduced Maintenance

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Reduced Fuel Consumption

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Reduced Accidents & Violations

What are the most commonly used GPS van tracking features?

 

Driver Score Cards

Receive real-time performance metrics for your entire fleet, drill down to each individual driver and pinpoint drivers most at risk. Easily communicate performance trends across your business while creating driver safety programs that will have a real impact on minimizing risks

GPS Location

Have full visibility across your fleet and know where all vehicles are, at all times. Knowing vehicle location helps with job assignment, keeping customer up to date and driver protection. Vehicle location is often used alongside other activities that enable business to identify point of in-efficiency in there workflows, one great example is measuring wait time at customer depots. 

Geofencing

Ensuring drivers are in the right places at the right time is critical to working more efficiently. Managers using vehicle tracking systems are able to apply geofences – or digital borders – around any areas they choose and can set alerts or timestamps indicating when a vehicle enters, or leaves said area. This allows managers to expose key areas where their vehicles are taking longer than expected.

Maintenance Reports

Making sure your vehicles are operating at peak performance is the best way to eliminate unexpected maintenance issues and keep your vehicles on the road. Vehicle tracking systems allow you to digitally schedule manufacturer recommended service so you can deploy your fleet vehicles with confidence that they are fit for the road.

Vehicle Activity

Learn the complete story of where and for how long your vehicles are spending time and see key activity alerts for events such as engine idling and unauthorised vehicle use. Vehicle tracking systems also capture data from other vehicle sensors, enabling businesses to better understand processes and identify unusual behaviour. Sensors can measure a huge range of activities including pumps being activated and doors being opened.

Dashboard Cameras

Ensure safety of your fleet by visually seeing how your drivers are performing in the field. Vehicle tracking systems with cameras can eliminate fraudulent insurance claims and improve driver safety by providing a valuable training aid to support coaching programs. 

Sensors

Monitoring all vehicle activity is critical when assessing workflow efficiency and fleet safety. Vehicle tracking systems integrated with IoT sensors can identify unusual vehicle behaviour, this can include doors opening and closing, hydraulic pumps turned on, lifts activated, seatbelts being used, lights out and/or tyre pressure being low and more.   

Vehicle Tracking Software

What should you look for in a vehicle tracking provider?

Quality of Location Tracking

Monitor the exact location of all your assets, personnel, and various equipment. Be sure to ask how accurate – and how often - the vehicle tracking provider’s location tracking is updated. The ability to accurately locate assets in real-time allows fleet operators to monitor more than just location. Pinpoint location data can lead to informed decisions that ultimately can minimise fuel costs, improve productivity, predict maintenance repairs and understand time on site.

Customer Support Availability

When purchasing vehicle tracking software it is important to find a partner that will support your efforts to optimise fleet performance. Not all vehicle tracking providers offer the same customer services.

  • How will the provider assist you and your employees in learning the nuances of the new system?  
  • Are their training services live and on-demand so your staff can learn at their convenience?
  • What kind of customer support do they provide to ensure any issues are resolved as quickly as possible?
  • Are they able to consult you on any fleet management issues that may arrive?

A good software provider has role-based support and training services so that your drivers or administrators are getting help from someone who knows this ins and outs of their roles specifically. 

Installation Requirements

Whether you need a plug-and-play device to begin tracking your fleet instantly or a tamper resistant, commercial-grade hard-wired device that is professionally installed on your schedule, a vehicle tracking system provider should understand that you need to keep your fleet moving and make the installation process work wherever your vehicles are.

GPS Van Tracking Systems

Most frequently asked questions

Vehicle tracking can track a variety of medium-to-heavy-duty assets, buses, LGVs and HGVs and much more.

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Technically GPS van tracking devices can be installed almost anywhere on a vehicle. 

Normally OBD ports are used to run diagnostic reports and connect with the vehicle’s onboard computer. These ports can also be used to give drivers real-time data on vehicle performance such as fuel efficiency, temperature, airflow, speed and more.

Your driver and vehicles operating van tracking will collect data such as location tracking, ignition cycles, harsh braking, harsh acceleration and speeding, number of jobs dispatched, proof-of-delivery, maintenance requirements and more.

Collecting the data provides better insight to driver safety, fuel costs, schedule maintenance, routing and customer requests and productivity.

GPS van tracking technology is able to pinpoint the location of a vehicle or asset within six feet. 

Vehicle movement is tracked in real-time then users select the frequency of how often vehicle location is logged in their vehicle tracking system.  Some systems store HD data when critical events take place that show second-by-second location and driver activity to help understand why the incident took place. 

Yes, the DRIVE App can be installed on your own Android devices or we offer a cost effective tablet devices that meet your requirements.

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