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Fleet Management FAQs

In today's busy world, fleet managers have a hugely important role to play in everything from delivering our food, to ensuring our parcels reach our doors on time. To support fleet managers in their journey to meet customer needs, we've created this easy to digest fleet management FAQ covering topics including fleet tracking, telematics, driver behaviour and road safety. We'll continue to update this page to answer the questions being asked by fleet professionals. 

Frequently Asked Fleet Management Questions

The Essential Introduction To Telematics 

What is telematics and how is telematics data captured? In this FAQ discover how telematics can be a benefit to your business, how it is kept safe and secure and what it can do to improve the safety of your drivers and staff? 

How to choose a Fleet Tracking System? 

What are the key considerations when implementing fleet tracking? In this FAQ, read our expert advice on identifying and choosing the right tracking system for your business and what features will help you reach your goals. 

How is Telematics data kept secure? 

What are telematics providers doing to keep your data safe? This FAQ looks at what telematics companies should be doing to protect personal data gathered via GPS tracking and other telematics technology.

How often should I check my employee's driving licence? 

Adequate, regular and robust licence checking processes can be used by fleet operators to defend against potential issues, this FAQ will help to answer questions around your employee's driving licences. 

How to reduce fuel consumption in trucks?

Discover how you can use Telematics in your company to help reduce fuel burn and expenses, and to shorten vehicle routes and decrease engine idling time.

How to read digital tachograph printouts?

Each driver must have a personal digital tachograph card, in order to reduce the risk of fraudulent or inaccurate data. This data can also be viewed on computers using the appropriate software.

How does telematics improve driver safety?

Telematics can help driver safety by providing detailed insights into both drivers and vehicle performance on the road and alerting fleet managers to risky driver behaviour.

Do dashcams reduce insurance premiums?

Dashboard cameras reduce insurance premiums by supporting driver safety and driver training initiatives and protect businesses against false insurance claims

Why is telematics more than just a vehicle tracker?

Telematics centralises information about vehicle location, other data relating to vehicle activity, and information from connected technology and software. 

What impacts dump truck fuel consumption?

Telematics can improve fuel efficiency and reduce jobsite cost by providing businesses with a variety of reports to improve efficiency and reduce fuel. 

How to build a driver training programme?

Providing a driver training programme that ensures safety and provides ongoing safety measures is critical to employees health and your business reputation. 

What should a construction site safety checklist include?

Employers have a duty of care to their employees, and it is incumbent upon them to ensure that they take all reasonable steps to ensure the safety of their workforce. A robust checklist is therefore indispensable to effective construction jobsite safety.

How to improve driver retention with driver safety training

There are several important ways in which driver safety can help with driver retention. These include investing in training and continual development, introducing new technical innovations and providing opportunities for career development. 

How to extend vehicle life

There are a number of ways in which fleets can extend the life of their vehicles. These include scheduled maintenance, improving driver behaviour and eliminating unnecessary mileage. 

How can vehicle trackers help to reduce insurance premiums?

One of the many advantages of having vehicle trackers installed is that it can help to reduce insurance premiums for fleets. There are several areas where telematics can be particularly important in cutting fleet insurance costs, including: risk management, driver safety and theft. 

Drivers’ mental health: how to support your employees

Whilst it is essential that fleet operators are attuned to the specific mental health concerns of their drivers, it is even more important to understand how to support them. As a fleet manager or business owner, driver safety is always a primary concern, and so empathising with the many mental health challenges drivers may face requires sensitivity, understanding and care. 

What is telematics for construction?

The construction industry runs on very tight margins and downtime can have a seriously disruptive effect on workflow. Telematics helps to reduce the risk of this occurring, by facilitating faster communication with regard to the sharing and analysis of relevant data.

What is earthworks software?

Earthworks software is specialist construction software which provides dynamic digital models of landscapes, offering detailed insights into the topographical and sub-surface features of a particular area.

How can I use Telematics to motive my drivers? 

What telematics data should be used to motivate drivers? In this FAQ, read about how Telematics data can be used to support driver incentive and retention schemes.

How does Telematics help improve drivers working environment?

What can telematics do to simplify drivers working lives? This FAQ explores the areas that we have seen our customers utilise telematics to reduce driver stress, implement development plans and enhance driver safety. 

How long do Tachograph infringements last?

Tachograph infringements can result in different punishments, including various levels of fines or even imprisonment. The information provided in this FAQ can help you understand how long they last.

How to create a driver drug and alcohol policy?

In this FAQ, we review how management can create an effective drug and alcohol policy that provides staff with a clear understanding of what the likely sanctions are for those who break the rules (and what should be expected of them).

How long do you keep tachograph records for?

Fleet operators must be allowed to download digital tachograph data from driver cards whenever it is requested, but must download the data from driver cards at least every 28 calendar days and from vehicle units at least every 90 calendar days.

How to reduce insurance premiums with data?

Insurance companies make decisions on premium costs based on claim histories – the record of events that indicates whether a commercial vehicle operator is a good risk. Driver behaviour, previous accidents and violations determine this assessment.

How does a dashboard camera work?

Dashboard cameras use digital video technology. Simple dashboard cameras do not record the video feed; they provide a continuous display transmitted to a monitor, like the backup cameras in many automobiles.

How does fleet insurance work?

Fleet insurance premiums are dependent on a number of factors such as fleet size, average age of the fleet, driver training arrangements and the overall safety record.

How to improve fleet safety?

Businesses have the obligation to care and protect their employees, taking reasonable precautions to avoid workers from being exposed to unneeded safety risks. 

How does telematics work?

Telematics systems perform a wide range of functions by collecting vehicle location and activity data, and turning this into important analytics for business to make more insightful decisions. 

How to measure fuel consumption?

In order to effectively measure and maximise the efficiency of fuel use, fleets need to implement a clear and consistent process.

What is route planning software?

Route planning software allows fleet managers to plan vehicles’ routes in advance, as well as re-routing them in real time where necessary.

What are pre-trip inspections and why are they important for fleets?

In order to be truly effective, pre-trip checks need to be carried out thoroughly and regularly to ensure that vehicle defects are identified and resolved before becoming a health and safety risk. 

How to become a Transport Manager

Although their role might be somewhat obscure to the wider world, transport managers are crucial to keeping the wheels of industry turning. Without them, supply chains would grind to a halt.

Why your business needs fleet tracking with camera technology

The arrival of dashboard cameras changed the fleet safety technology landscape and the latest developments have brought together dashboard camera recordings and high definition telematics data, providing unprecedented visibility into driver behaviour and fleet safety. 

How accurate is van tracking

GPS van trackers are typically accurate to within around three metres (10 feet). This high degree of precision is one of the factors that has made GPS van trackers so crucial to the functioning of businesses operating fleets across a wide range of different sectors.

How to select a vehicle tracking system for an enterprise business?

Choose a vehicle tracking software that is flexible and moves along with your team’s growth and changes––planned or unplanned––supporting you every step of the way regardless of the direction your fleet is headed.

How are sensors used in telematics?

The implementation of telematics systems that use sensors to gather data provides fleets with unprecedented insight into the way their vehicles and drivers perform while at work.

What is a Lone Worker?

The Health and Safety Executive (HSE) defines lone workers as “those who work by themselves without close or direct supervision”. This is, of course, quite a broad definition, and for many people lone working is a common part of their working routine.